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Update to Zoom 5.0 before May 30 or risk being locked out

Angelin Yeoh

The Star/Asia News Network

 /  Sat, May 30, 2020  /  03:40 pm
Update to Zoom 5.0 before May 30 or risk being locked out

Previously, when reports emerged of private Zoom video meetings being exposed online, experts said it's most likely due to to the simple naming convention which made Zoom videos easy to find on search engines. (Bloomberg/Gabby Jones)

Video conferencing service Zoom is urging users to update to the latest version – 5.0 – as it plans to enable GCM (Galois/Counter Mode) encryption, and after May 30, users on older versions will be required to upgrade before being allowed to join meetings.

The company claimed that GCM encryption will offer "increased protection" for meetings.

In Zoom 5.0, security controls such as reporting unwanted guests and allowing hosts to lock meetings to prevent disruptions can be found under the Security Icon on the host meeting menu bar.

Participants can still invite others, according to the latest Zoom blog posting, but hosts can lock a meeting once everyone has joined the session or turn on the new Waiting Room feature to avoid this.

Waiting Room which is enabled by default for education, Basic and single-license Pro accounts, allows allow hosts to keep participants in a virtual room before joining a meeting. Zoom recommended that hosts turn on Waiting Rooms as a form of best practice.

There are also options that allow hosts to decide if participants can share their screen, chat or rename themselves.

Previously, when reports emerged of private Zoom video meetings being exposed online, experts said it's most likely due to to the simple naming convention which made Zoom videos easy to find on search engines.

In Zoom 5.0, the company responded to the issue by introducing Complex Meeting IDs with 11 digits. It stated that Meeting IDs are also removed from the content sharing window to prevent accidental exposure of any sessions.

The new version also comes with Screen Share Watermark. When a participant takes a screenshot of a meeting, the person's email address will be added to the image. Audio Watermarks can also be activated and the user's personal information will be embedded in the audio when the person records a meeting.

If an audio file is shared without permission, this feature can help to identify which participant recorded the meeting, the company said.

The update will not prevent hosts from holding meetings with people without a Zoom account. The company is letting users experience a meeting with the 5.0 update via this link.

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This article appeared on The Star newspaper website, which is a member of Asia News Network and a media partner of The Jakarta Post